The Spring 2023 Symposium of Student Scholars will be held on April 20, 2023.
Abstracts are due March 20, 2023 at 11:59pm
Questions? Email email@example.com.
10:00am – 10:45amConcurrent Session #1
11:00am – 11:45pmConcurrent Session #2
12:00pm – 12:45pmConcurrent Session #3
1:00pm – 1:45pmConcurrent Session #4
2:00pm – 2:45pmConcurrent Session #5
3:00pm – 3:45pmConcurrent Session #6
4:00pm – 4:45pmConcurrent Session #7
The event will be held on Thursday April 20, 2023 from 10:00am - 5:00pm. The event will be hybrid -- students will present face-to-face on the Kennesaw campus, online using Microsoft Teams, or through pre-recorded videos.
We will not be holding an Awards Ceremony at the end of the Symposium; however, the award winners will be announced the following day.
Concurrent Sessions: These are student presentations -- posters, art displays, oral presentations, and performances.
Locations: The posters and art displays will be held in the University Rooms in the Carmichael Student Center (Kennesaw Campus). Oral presentations and performances will be held in the circled buildings on the Kennesaw Campus. There will be a virtual option using Microsoft Teams or pre-recorded videos for presenters unable to present in person.
There will be food and snacks throughout the event (in the Convocation Center), so drop by anytime to check out student presentations and get a snack. No RSVP required, and attendance is free.
Coming In Person? More Information Here!
The Spring Symposium of Student Scholars will be held on the Kennesaw campus. If you are new to this campus, please consult this map.
Your first stop should be the Convocation Center, where you can check in (remember, this event is part of Scrappy's Bucket List, so you want to make sure to get credit for attending). There is also food and swag in the University Rooms.
From there, you can stay in the Convocation Center to check out the posters. Or, you can head over to the oral presentations that are being held in classrooms.
If you are coming from the Marietta campus, you can take the Big Owl Bus. The routes and leave times can be found here.
Parking Information on the Kennesaw Campus
If you have parking on the Kennesaw campus, please park in your designated lot.
If you are a guest who does not have parking on the Kennesaw campus, you can park in the East parking deck on the second floor or above.
Volunteer Opportunities at the Symposium
If you are faculty, staff, administrator, postdoctoral researcher, or graduate student, we would love for you to judge session! The survey to sign up judge can be found here. We are especially in need of volunteers who can judge in person on the Kennesaw campus. You will receive further instructions, including the specific presentations you are assigned to judge, as we get closer to the event.
If you are a moderator of oral presentations, please consult the moderator guidelines here.
There are prizes for the top presentations by undergraduate and graduate researchers. To view past winners, click here.
If you are interested in being a judge for the Spring Symposium of Student Scholars, please go to the following link to sign up: https://kennesaw.co1.qualtrics.com/jfe/form/SV_aXDQ9MffesvCTgW
Judges can be faculty, staff or graduate students.
The judging rubric can be found here.
Call for Abstracts: Deadline - March 20, 2023 at 11:59pm EST
- Click here for the Symposium of Student Scholars application, which is an online application through KSU Digital Commons. (Please note that you may have to set up an account on Digital Commons if you have not done so already.)
- A separate form should be used for each individual project.
- All projects submitted will be recognized in the program. Those students choosing to present at the Symposium of Student Scholars will have their abstracts published in the program.
- We encourage ALL graduate and undergraduate students engaging in research/creative activity during the past year to present their work at the Symposium of Student Scholars, showcasing all of the great projects at KSU.
- Proposals can be submitted as 15-minute oral presentations, performances, art displays, or posters.
- Please complete this form even if you are unable to attend the event. We would like this program to be a comprehensive list of all student research and creative activity conducted at KSU during the past year.
*Note: You will need to write an abstract for your submission if you are presenting at the Symposium of Student Scholars. For examples of past abstracts, check out past programs here.
Posters and Visual Arts Displays
In Person: If you are planning to do a poster or a visual arts display in person, you will be assigned a one-hour slot to display your work in the Convocation Center on the Kennesaw campus. Those displaying visual art should contact us to coordinate the logistics (firstname.lastname@example.org). Those of you displaying a poster, please get it printed for free here. Resources for creating effective posters for conferences can be found here and here.
Virtual: All virtual presentations will held in Microsoft Teams in 15-minute increments. If you are displaying visual art virtually, you might want to create a powerpoint with photos of your work. If you are presenting a poster, you will need to create a talk about your poster and zoom in on the parts you're referring to as you talk. Each virtual poster presentation will have its own Teams link, so please use it to practice your presentation before the event. Make sure you know how to share your screen, zoom in and out (if necessary), mute noisy attendees, check the chat for questions, etc. Practice with friends! Email us in the Office of Undergraduate Research if you need a practice partner (email@example.com). If, during your practice sessions, you type into the chat, don’t worry – your attendees at the Symposium won’t see what was put in the chat before they join the session (you will still see it though).
Oral Presentations and Performances
In Person: Oral presentations and performances will be scheduled in classrooms and other spaces on the Kennesaw Campus in 15-minute increments. We will attempt to schedule similar sessions in a one-hour time block so attendees will be interested in staying for the entire time. Resources for creating effective oral presentations for conferences can be found here and here. If you are preseting a PowerPoint, you should either bring it on a flash drive or email it to yourself so you can pull it up when you arrive. Please arrive at the BEGINNING of the concurrent session so you have time to load up your presentation beforehand.
Virtual: All virtual presentations will be held in Microsoft Teams in 15-minute increments. For oral presentations, students typically create a PowerPoint and share their screen while presenting. For performances, you might record the performance and show it, or you could do the performance live with a camera on you. Each virtual oral presentation will have its own Teams link, so please use it to practice your presentation before the event. Make sure you know how to share your screen, zoom in and out (if necessary), mute noisy attendees, check the chat for questions, etc. Practice with friends! Email us in the Office of Undergraduate Research if you need a practice partner (firstname.lastname@example.org). If, during your practice sessions, you type into the chat, don’t worry – your attendees at the Symposium won’t see what was put in the chat before they join the session (you will still see it though).
Please click here to view programs, photos and listing of prize winners from previous symposiums.
Integrating Event into Coursework
Faculty can add the Symposium of Student Scholars to their course syllabi, promoting attendance and/or participation. The event is open to all KSU undergraduate and graduate students and attendance/participation is free. Some ways that faculty can integrate the conference in their coursework include:
- Encourage students to submit abstracts so that they have an opportunity to present at a university-wide conference where they will get to network with peers and other faculty in a familiar setting. Student can also polish their communication and presentation delivery skills, learn and/or improve their abstract writing abilities, and gain the experience of responding to audience and judges‘ questions about their research.
- Encourage students to attend a specific number of sessions. Example assignments can
- Writing a short reflection on what they learned at the conference.
- Making connections between research from the conference and course content.
- Critically evaluating research presentations they attend at the conference.
Frequently Asked Questions
I have never presented at a virtual conference before. How can I familiarize myself with the technology and make sure that everything goes according to plan?
We will be using Microsoft Teams to host the virtual portion of the Symposium. Microsoft Teams will allow multiple people to virtually attend a session. Presenters can share their screen to show a powerpoint, a poster, or other visuals. Attendees can ask questions virtually or by using a chat box within the session. More details on how to specifically use Teams for the Symposium can be found here.
How do I find when I'm presenting and the link to do my virtual presentation?
Check either the PDF or Excel version of the program to find your time. The link to join a virtual session is a hyperlink labeled "Join now" in the PDF version of the program.
For virtual presentations, is there a different Microsoft Teams link for presenters versus attendees?
No. Everyone uses the same link to join the session.
How does a virtual presentation work?
You have been given a 15-minute slot for your presentation. We recommend that you do the following for your presentation:
- Enter your assigned "room" at least 10 minutes before the session starts.
- Share your screen and show an opening slide so attendees know they've entered the correct "room." We have created a sample opening slide that you can modify, but you can feel free to make your own as well. Information about how to share your screen can be found here.
- If you are using presentation software, like PowerPoint, Prezi, or OneNote: Start your presentation at the assigned time, and go into "presenter" mode to make your slides easier to read for the audience. Be sure to leave plenty of time for questions at the end.
- If you are not using presentation software, we strongly encourage you to turn on your video so attendees have something to look at. More specific details about how to turn on the video feature can be found here.
- When you're finished giving your presentation, ask the audience if they have any questions. Be sure to check the chat box to see if anyone wrote any questions.
- Once your 15 minutes are up, many attendees will need to leave to attend other sessions, but you're welcome to stay in your "room" to talk to people (the code is unique to your session).
Can I start my presentation early or end late?
Please do not start your presentation early, as attendees might be coming from another session. For those doing virtual synchronous presentations, the link to your session is unique for you, which means you could go later if you wanted to, but we encourage you to end on time so that attendees can head to other sessions if they want. Judges in particular will often not be able to stay late, so they may take points off if your presentation is too long.
However, we strongly encourage you (if you are able) to stay in your session and chat with attendees informally if no one has to immediately leave. There is absolutely no problem with informal chats after the official end time for your session.
Do I need to submit my PowerPoint to the Office of Undergraduate Research before the Symposium?
Not at this time. You will show it during your presentation, and if you'd like, you can attach your presentation to the "Chat" in Microsoft Teams if you would like your audience to have access to it. Instructions on how to do that can be found here. You can upload it later to Digital Commons if you'd like to make it public; use the login and password you used when submitting your abstract, and upload the file (contact Heather Hankins at email@example.com if you need help).
Can family and friends attend the Symposium?
Yes! Everyone, regardless of whether they attend KSU or not, can join in either in person (on the Kennesaw campus) or virtually.
To join virtual synchronous sessions:
- Download the MS Teams app if you haven't already.
- Look through the program (either as a PDF or an Excel file) to find the sessions you're interested in attending.
- At the assigned time or a few minutes before, click on the code to join the session. In the PDF program and the Excel file, it is a hyperlink called "Join now."
- Please mute your microphone to avoid disrupting the speaker.
I completed a project as an undergraduate or graduate student in the last year, but I have already graduated. Am I eligible to present the research at the Symposium of Student Scholars?
Yes – we are happy to accept the research you completed while a student at KSU in the past year.
I presented my research at another conference earlier this year (or I will be presenting it later this year). Am I allowed to present the exact same research at the Symposium of Student Scholars AND at another conference?
This is normally not allowed because it gives the impression that you have done more research than you actually have. HOWEVER!! In this case, it is permissible. The Symposium of Student Scholars is a chance to show off your work to the campus and larger community; we want to see what you’ve done at these other conferences. If you are creating a resume/vita, you should somehow indicate that the presentation at the Symposium of Student Scholars is the same as a presentation elsewhere.
I am in the beginning stages of a research project and won't be ready to present at the Symposium of Student Scholars. Can I still have my work showcased in the program?
Definitely! Any student who has engaged in research/creative activity during the past year is eligible to get his/her name in the program. You can present the finished research at the next Symposium of Student Scholars, or you can present preliminary research/creative activity now if you wish.
I haven't done any research during the past year, but I'd like to come to the Symposium of Student Scholars just to get a better understanding of what research is. Is this allowed?
Definitely! All students, faculty, administrators, staff, and community members are welcome to attend, regardless of whether they have research to present. Attending the Symposium of Student Scholars is an excellent way to see the research opportunities available at Kennesaw State University.
Can you ensure that I am judged only by faculty in my discipline?
Judges are faculty volunteers; sometimes there are no judges (or not enough judges) from a particular discipline. If you would like to see better representation of your discipline, encourage your professors to attend the Symposium of Student Scholars and sign up to be a judge.