Use of Student Data

The Family Educational Rights and Privacy Act of 1974 (FERPA), is a federal law that sets forth requirements regarding the privacy of student educational records. Student records are considered confidential and information therein should not be disclosed without written student consent unless the disclosure meets one of the FERPA exceptions.

Research projects proposing the use of information obtained from student records (e.g., KSU email addresses, GPAs, test scores, grades, credit hours) should follow KSU policies and FERPA regulations, which govern the disclosure of student record information. 

Personal identifiable information such as Social Security numbers/KSU student ID numbers and 
KSU student email addresses are protected and cannot be accessed for research purposes. 

The following examples of student record information that might be used in research projects should not be disclosed without prior consent of the students:  

  • Grades, Credits hours (attempted or earned)
  • Grade Point Averages
  • Email Addresses
  • Enrollment status (part/full time)
  • Residency Status
  • Tuition and Fee Payment Records
  • Financial Aid Records
  • Marital status
  • Race
  • Gender
  • Citizenship
  • Parent’s Name and Address
  • Current Class Schedule
  • Disciplinary Actions
  • Academic Actions

Please click here for current policies regarding KSU student records which is maintained by the Office of the Registrar

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