Frequently Asked Questions

  • Please send an email to ksursf@kennesaw.edu with a brief summary of the purpose of the account. We will contact you for further details.

  • State allowable expenses, except for travel, can be paid by KSURSF as long as the expenses are reasonable and allocable to and allowable under project/account terms and conditions.  Travel arrangements must be booked and expenses reported through Concur; no travel costs may be paid by KSURSF. Meals that include only KSU employees should not exceed GSA rates. See the KSURSF Policies and Procedures Manual section on Business Entertainment for KSURSF policies regarding employee business expenses. Expenses not allowed by the State may be allowable but must receive prior KSURSF approval (contact ksursf@kennesaw.edu).

  • No. All faculty and staff payments must be made through KSU payroll.

  • Invoices submitted for reimbursement should be no more than 20 days old. Please see FAQ no. 2 for allowable expenses. Submit a completed KSURSF Payment Request Form with a detailed and itemized invoice to Accounts Payable. Submit one request form per each invoice.

  • Invoices submitted for reimbursement should be no more than 90 days old. Please see FAQ no. 2 for allowable expenses. Submit a completed KSURSF Payment Request Form with a detailed and itemized invoice to Accounts Payable.

  • Mileage reimbursements must be paid by KSU. KSURSF does not reimburse mileage expenses.

  • If you intend to pay a consultant $5,000 or less from your KSURSF account on a non-recurring basis, please submit a detailed invoice from the consultant, including a statement of work, and a payment request form to Accounts Payable. A consulting agreement is required for services that will cost more than $5,000, as well as all recurring payments. Please contact ksursf@kennesaw.edu. The consulting agreement must be signed by the consultant and the KSURSF COO or delegated signatory. To process the payment, please submit the completed consulting agreement, a detailed invoice, and a payment request form to Accounts Payable.

  • Once your project is finished, KSURSF will send you this completed form to sign.

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